| By-Law Revision (February, 2010) By-Law Committee ARTICLE VI. OFFICERS (PRESENT FORM) (A) The Officers of the Club shall be a President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, and Treasurer. (B) The Officers shall be elected from the membership at large by a majority vote of those present at the April Luncheon meeting. Election shall be by a show of hands. (C) Installation of Officers shall be held at the Luncheon meeting in May. All Officers, Standing Committee Chairmen, Parliamentarian, Inspirational Speaker and the last two Past Presidents shall assume their duties on June first. The ceremony shall be conducted by the Immediate Past President. If she is unable to perform the ceremony, the President shall appoint another Past President. (D) All officers shall be elected to serve one year. Officers shall not hold the same office for more than two consecutive terms. (E) Vacancies in offices shall be filled by the Executive Board, such officers to serve until the next regular election. ARTICLE VI. OFFICERS (AMENDED FORM) (A) The Officers of the Club shall be a President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, and Treasurer. (B) The Officers shall be elected from the membership at large by a majority vote of those present at the April Luncheon meeting. Election shall be by a show of hands. (C) Installation of Officers shall be held at the Luncheon meeting in May. All Officers, Standing Committee Chairs, Parliamentarian, Inspirational Speaker and the last two Past Presidents shall assume their duties on June first. The ceremony shall be conducted by the Immediate Past President. If she is unable to perform the ceremony, the President shall appoint another Past President. (D) All officers shall be elected to serve a one year term, from June 1 through May the following year. Officers shall not hold the same office for more than two full consecutive terms. A “full consecutive year” is defined as date of installation to date of installation. (E) Vacancies in offices shall be filled by the Executive Board, such officers to serve until the next regular election. Reason for amendment: To clarify. “One year” in old (D) could be interpreted to be a calendar year or an election year. Also defines “two consecutive terms” as two full consecutive terms, as opposed to, for example, a partial year and a full year. ARTICLE VII. EXECUTIVE BOARD (PRESENT FORM) (A) The Executive Board shall consist of Officers, Standing Chairmen, Parliamentarian, Inspirational Speaker, and two Past Presidents, and shall be responsible for conducting the business of the Club. (B) Standing Committee Chairmen, Parliamentarian, Inspirational Speaker and Past Presidents shall not hold the same position for more than two consecutive years. Should the President serve more than one term, the immediate two Past Presidents shall serve on the Board. (C) Voting shall be only by Officers (excluding the President), Standing Committee Chairmen, or their assistant, in their absence. Parliamentarian, Inspirational Speaker, Past Presidents and all other committees outside Standing Committees shall not vote. (D) The Executive Board may change the Standing Rules by a majority vote. (E) Each Standing Committee Chairman may select an assistant, if needed. In the absence of the Standing Committee Chairman at the Executive Board Meeting, the assistant shall have all the rights and privileges of the Standing Committee Chairman. (F) All Officers, Standing Chairmen and Special Committee Chairmen shall keep a written report and copy of their job detail and description, and shall give them to the President at the Executive Board meeting in April. (G) For transition, both the outgoing and incoming Executive Boards may attend the regularly scheduled May Executive Board Meeting. (H) At the first meeting in June, the Executive Board shall determine the annual fund-raising for that year. The President shall appoint a chairperson who will be responsible for conducting all business of that activity. ARTICLE VII. EXECUTIVE BOARD (AMENDED FORM) (A) The Executive Board shall consist of Officers, Standing Committee Chairs, Parliamentarian, Inspirational Speaker, Special Committee Chairs and two Past Presidents, and shall be responsible for conducting the business of the Club. (B) Standing Committee Chairs, Inspirational Speaker and Past Presidents shall not hold the same position for more than two full consecutive years. A “full consecutive year” is defined as date of installation to date of installation. Should the President serve more than one term, the immediate two Past Presidents shall serve on the Board. (new paragraph C) Parliamentarian and Webmaster may serve for more than two full terms at the President’s discretion. (D) Those entitled to vote shall include all Officers (excluding the President), all Standing Committee Chairs or their vice-chair in their absence, Inspirational Speaker and Webmaster. Those not entitled to a vote include Parliamentarian, Past Presidents and all Committee Chairs other than Standing Committee Chairs. By way of example, the following Board Members shall be entitled to vote: 1. First Vice President 2. Second Vice President 3. Webmaster 4. Recording Secretary 5. Corresponding Secretary 6. Treasurer 7. Inspirational Speaker 8. Membership Chair 9. Luncheon Reservation Chair 10. Hospitality Chair 11. Historian 12. News and Views Editor 13. Yearbook Editor 14. Dining Out Chair 15. Community Committee Chair 16. Annual Fundraiser Event Chair 17. Special Activities Chair 18. Scholarships Committee Chair 19. Publicity Chair The following Board Members shall not be entitled to vote: 1. President (except in the event of a tie) 2. Parliamentarian 3. Past Presidents 4. Special Committee Chairs (new paragraph E) Each person entitled to vote at the board meetings shall be allowed only one vote per motion, regardless of how many offices she is holding or committees she is chairing. (F) The Executive Board may change the Standing Rules by a majority vote. (G) Each Standing Committee Chair may select one or more Vice-Chairs, if needed. In the absence of the Standing Committee Chair at the Executive Board Meeting, one Vice-Chair is entitled to vote in her Standing Chair’s absence and shall have all the rights and privileges of the absent Standing Committee Chair. (H) All Officers, Standing Chairs and Special Committee Chairs shall keep a written report and copy of their job detail and description, and shall give them to the President at the Executive Board meeting in April. (I) For transition, both the outgoing and incoming Executive Boards may attend the regularly scheduled May Executive Board Meeting. (J) At the Executive Board meeting in June, the Executive Board shall determine the annual fund-raising event (s) for that year. (omit: The President shall appoint a chair who will be responsible for conducting all business of that activity). Reason for amending sections (A) and (B): 1). Removes the Parliamentarian and Webmaster from the 2 year term limit in recognition of their specialized skill set; and 2). Adds Special Committee Chairs to the list of board members. Reason for adding a new paragraph C: Further clarifies that the Parliamentarian and Webmaster may serve for more than 2 years. Reason for amending old paragraph C, now new paragraph D: Gives the Webmaster and Inspirational Speaker a vote and provides easy reference to what positions can and cannot vote. Also replaces “assistant” with “vice-chair.” Reason for adding a new paragraph E: Clarifies rule of 1 person, 1 vote. Old paragraph D becomes new paragraph F. Reason for amending old paragraph E, now new paragraph G: Semantics. Replaces the word “Assistant” with “Vice-Chair” in recognition of the importance and value of that position. Can’t use “Co-Chair” because that would imply equal voting rights with the Committee Chair. “Vice-Chair” just seemed to fit. Old paragraph F becomes new paragraph H. Old paragraph G becomes new paragraph I. Reason for amending old paragraph H, now new paragraph J: To remove redundancy and (in light of our discussions at our January board meeting) allows for the possibility of having one or more smaller fund- raising events for the year rather than one large one. Also, omits language that already appears in other sections of the by-laws. ARTICLE VIII. DUTIES AND RESPONSIBILITIES OF OFFICERS (PRESENT FORM) Section 1. PRESIDENT (A) It shall be the duty of the President to preside at all Luncheon meetings of the Club and at meetings of the Executive Board, and report the action and recommendations of the Executive Board to the Club membership. (B) After the April election, the President shall appoint Standing Committee Chairmen as follows: Community Committee, Dining Out, Annual Fund Raising Event, Historian, Hospitality, Membership, News & Views Editor, Publicity, Scholarships, Special Activities, Telephone and Yearbook Editor. Co-Chairmen shall not be appointed. If the Standing Committee Chairman needs assistance, she shall select an assistant as defined in Article VII, Executive Board, Section (E). (C) She shall appoint Committees as follows: Nominating Committee – Appointed in February, announced at the February Executive Board meeting and the February Luncheon. The committee consists of three Past Presidents and two active club members. Auditing Committee – Appointed in May, consisting of three active club members and the current Treasurer. Budget Committee - After Installation of Officers in May, the newly elected President shall appoint the Budget Committee, consisting of the newly elected Treasurer as Chairman, and two active club members. (D) She shall appoint a Parliamentarian and Inspirational Speaker. (E) The President may appoint Special Committees as defined under Article XI, SPECIAL COMMITTEES. (F) She may serve as an ex-officio member of all committees with the exception of the Nominating Committee. (G) She shall be responsible for canceling any function due to inclement weather or any other reason she deems necessary. (H) The President shall have no vote, except to break a tie vote. (I) She shall submit a list of her recommended charities and scholarships to the Executive Board meeting in June for approval. (J) All announcements from the general membership and/or guests must be submitted for approval by the President before being put on the agenda. Section 2. VICE PRESIDENT It shall be the duty of the Vice President to perform all the duties of the President in her absence. She shall be in charge of programs for regular luncheon meetings. She shall make arrangements for Luncheon meetings, and advise the restaurant of the number of reservations in accordance with restaurant policy. She shall be responsible for issuing a special newsletter to the membership for the Tea. Section 3. SECOND VICE PRESIDENT The Second Vice President shall perform the duties of the President or Vice President in the event of their absence. She shall be in charge of Cards/Games and appoint an assistant and sub-chairmen who may serve as a calling committee. Section 4. RECORDING SECRETARY The Recording Secretary shall keep records of meetings as necessary and shall be responsible for reading the previous meeting's minutes. Copies of Board minutes shall be mailed to all Board members. She shall contact Board members of upcoming board meetings. Section 5. CORRESPONDING SECRETARY The Corresponding Secretary shall read and respond to all correspondence. She shall be responsible for sending get-well and sympathy cards to the general membership, and shall be responsible for sending memorials on the death of an officer or past president. Section 6. TREASURER [A] The Treasurer's report shall be read at each Board meeting and Luncheon meeting. [B] All disbursements made by the Club, for any purpose, shall be made by check. All checks must be cosigned by two of the following: Treasurer, President and/or First Vice President. [C] The Treasurer shall maintain all bank accounts and reports which shall be filed for audit. [D] A list of the income and expenditures shall be given to the incoming President prior to the June Executive Board meeting. [E] The Club’s accounting records shall be given to the incoming Treasurer prior to the June Executive Board meeting. [F] She shall be chairman of the Budget Committee. [G] She shall bill members for all unpaid luncheon reservations. ARTICLE VIII. DUTIES AND RESPONSIBILITIES OF OFFICERS (AMENDED FORM) Section 1. PRESIDENT (A) It shall be the duty of the President to preside at all Luncheon meetings of the Club and at meetings of the Executive Board, and report the action and recommendations of the Executive Board to the Club membership. (B) The newly elected President shall appoint Standing Committee Chairs as follows: Community Committee, Dining Out, Annual Fund Raising Event, Historian, Hospitality, Membership, News & Views Editor, Publicity, Scholarships, Special Activities, Luncheon Reservation Chair and Yearbook Editor. Vice-Chairs shall not be appointed. If the Standing Committee Chairs need assistance, they shall select a Vice-Chair as defined in Article VII, Executive Board, Section (G). (C) The President shall appoint Committees as follows: Nominating Committee – The Nominating Committee shall be appointed in time for the members of the Nominating Committee to be announced at the February Executive Board meeting and the February Luncheon. The committee consists of three Past Presidents and two active club members. Auditing Committee – Appointed in May, consisting of three active club members and the current Treasurer. Budget Committee - After Installation of Officers in May, the newly elected President shall appoint the Budget Committee, consisting of the newly elected Treasurer as Chair, and two active club members. (D) She shall appoint a Parliamentarian and Inspirational Speaker. (E) The President may appoint Special Committees as defined under Article XI, SPECIAL COMMITTEES. (F) She may serve as an ex-officio member of all committees with the exception of the Nominating Committee. (G) She shall be responsible for canceling any function due to inclement weather or any other reason she deems necessary. (H) The President shall have no vote, except to break a tie vote. (I) She shall submit a list of her recommended charities and scholarships to the Executive Board meeting in June for approval. (J) All announcements from the general membership and/or guests must be submitted for approval by the President before being put on the agenda. Section 2. FIRST VICE PRESIDENT It shall be the duty of the First Vice President to perform all the duties of the President in her absence. She shall be in charge of programs for regular luncheon meetings. She shall make arrangements for Luncheon meetings, and advise the restaurant of the number of reservations in accordance with restaurant policy. She shall be responsible for issuing a special newsletter to the membership for the Tea. Section 3. SECOND VICE PRESIDENT It shall be the duty of the Second Vice President to perform the duties of the First Vice President in her absence and the duties of the President in the absence of the President and First Vice President. She shall be in charge of Cards/Games and may appoint a committee to assist her. Section 4. RECORDING SECRETARY The Recording Secretary shall keep records of meetings as necessary and shall be responsible for reading the previous meeting's minutes. She shall also have a copy of the previous month’s luncheon minutes available at each luncheon for members to review upon request. Copies of Board minutes shall be transmitted to all Board members. She shall give notice to Board members of all upcoming board meetings. Reason for amendment to Section 1 (B): Semantics. Reason for amendment to Section 1 (C): Semantics. Reason for amendment to “Nominating Committee”: Allows the president the discretion of when to appoint this committee. The goal here is to have the appointments in time for March announcements at the executive board meeting and luncheon. Reason for amending “Section 2. FIRST VICE PRESIDENT: To clarify. Reason for amending “Section 3. Second Vice President”: To clarify when second vice takes over the responsibilities of the 1st vice and/or president. Reason for amending “Section 4. Recording Secretary”: Allows for all forms of communication, not just telephone and U.S. mail; clarifies that Recording Secretary must have minutes available at the luncheon for members to read. ARTICLE IX. DUTIES AND RESPONSIBILITIES OF STANDING COMMITTEE CHAIRMEN, PARLIAMENTARIAN, INSPIRATIONAL SPEAKER AND PAST PRESIDENTS (PRESENT FORM) Section 1. (A) All Standing Committee Chairmen, Parliamentarian, Inspirational Speaker and the last two Past Presidents shall serve on the Executive Board and shall attend all Executive Board meetings. Section 2. PARLIAMENTARIAN [A] The Parliamentarian shall advise the President, presiding officers and committee chairmen on parliamentary procedure and the by-laws. She shall have no vote at the Executive Board meetings. Section 3. INSPIRATIONAL SPEAKER She shall provide an inspirational message to the membership and the Board at Luncheon and Executive Board meetings. Section 4. MEMBERSHIP CHAIRMAN The Membership Chairman shall maintain the names, addresses, and phone numbers of all members. She shall provide copies of this information to the Second Vice-President, Telephone Chairman, Dining Out Chairman, Yearbook Editor, Recording Secretary, and Corresponding Secretary. She and/or her assistant shall be present at all Luncheons and Cards/Games to collect membership dues. Section 5. LUNCHEON RESERVATION CHAIR (A) The Luncheon Reservation Chair and her committee shall contact the Club roster with information on all Luncheon meetings. The Luncheon Reservation Committee does not call all long distance people outside the lake area. (B) The Luncheon Reservation Chair shall be responsible for contacting the First Vice-President with the total number of members and guests attending the Luncheons and shall be responsible for making nametags for attendees. (C) The Luncheon Reservation Chair shall keep a list of members’ names and their guests. Section 6. HOSPITALITY CHAIRMAN The Hospitality Chairman and/or a member of the committee shall greet people at all Luncheons and Cards/Games to assure that new members and guests are made welcome. She shall coordinate the arrangements and location for the Membership Tea. Section 7. PUBLICITY CHAIRMAN The Publicity Chairman shall submit news of Club events to all local media and the Chamber of Commerce. Section 8. HISTORIAN [A] The Historian shall keep a historical record of the Club's activities that include the Yearbook, News & Views, and newspaper clippings to be passed on to the incoming Historian. [B] She may prepare a scrapbook to be presented to the outgoing President. Section 9. NEWS & VIEWS EDITOR The News & Views Editor shall prepare and have printed the monthly program and upcoming Club business and have it ready for distribution at the Luncheon Meeting, Cards/Games, and Membership Tea. Section 10. YEARBOOK EDITOR [A] The Yearbook Editor will oversee the preparation of the Yearbook. The Yearbook will be mailed by the editor to members living outside of the membership area. The Yearbook is sent to the members with a letter notifying them if they want to attend any of the functions, it is their responsibility to contact the event chairman. Special needs for delivery may be arranged through the Yearbook Editor. [B] The Yearbook may contain the following: The Club’s charities for the year, Officers, Executive Board Chairmen and their assistants, Parliamentarian, Inspirational Speaker, Special Committees, Past Presidents, Past President's report, and Present President's welcome; Treasurer’s report on contributions, and projected budget. Also information on: Luncheon meetings and programs, Cards/Games and Dining Out. It shall contain the Club’s roster, by-laws, standing rules, and any amendments. [C] Timing of the publication of the supplement to the Yearbook will be at the discretion of the Yearbook Editor. [D] The Editor will be responsible for acquiring all advertising in the Yearbook. Section 11. DINING OUT CHAIRMAN The Dining Out Chairman shall organize dinners and reservations for Club members and their guests. She shall appoint a calling committee. Section 12. COMMUNITY COMMITTEE CHAIRMAN The Community Committee Chairman shall form a committee of members to maintain an awareness of local, state and community activities and to participate in related activities as approved by the Executive Board. Section 13. ANNUAL FUND RAISING EVENT CHAIRMAN The Chairman shall be responsible for the Annual Fund Raising Event. Section 14. SPECIAL ACTIVITIES CHAIRMAN The Special Activities Chairman shall organize special events such as bus tours and shall oversee and appoint someone to lead activities that members may request for meeting on a regular basis, such as Book Club, Antique Club, Arts and Crafts, Sewing and Quilting, Dancing, Tennis, etc. Section 15. SCHOLARSHIPS COMMITTEE CHAIRMAN The Scholarships Committee Chairman shall form a committee of members to select scholarship recipients, following Club By-Laws and established committee guidelines. Section 16. PAST PRESIDENTS The last two Past Presidents shall serve on the Executive Board in an advisory capacity and shall have no vote. ARTICLE IX. DUTIES AND RESPONSIBILITIES OF STANDING COMMITTEE CHAIRS, PARLIAMENTARIAN, INSPIRATIONAL SPEAKER AND PAST PRESIDENTS (AMENDED FORM) Section 1. (A) All Standing Committee Chair, Parliamentarian, Inspirational Speaker and the last two Past Presidents shall serve on the Executive Board and shall attend all Executive Board meetings. Section 2. PARLIAMENTARIAN (A) The Parliamentarian shall advise the President, presiding (omit) officers and committee chairs on parliamentary procedure and the by-laws. She shall have no vote at the Executive Board meetings. Section 3. INSPIRATIONAL SPEAKER She shall provide an inspirational message to the membership and the Board at Luncheon and Executive Board meetings. Section 4. MEMBERSHIP CHAIR The Membership Chair shall maintain the names, addresses, email addresses and phone numbers of all members. She shall provide copies of this information to the Second Vice-President, Luncheon Reservation Chair, Dining Out Chair, Yearbook Editor, Recording Secretary, and Corresponding Secretary. She and/or her assistant shall be present at all Luncheons and Cards/Games to collect membership dues. Section 5. LUNCHEON RESERVATION CHAIR (A) The Luncheon Reservation Chair and her committee shall contact the Club roster with information on all Luncheon meetings. The Luncheon Reservation Committee does not call all long distance people outside the lake area. (B) The Luncheon Reservation Chair shall be responsible for contacting the First Vice-President with the total number of members and guests attending the Luncheons and shall be responsible for making name tags for attendees. (C) The Luncheon Reservation Chair shall keep a list of members’ names and their guests. Section 6. HOSPITALITY CHAIR The Hospitality Chair and/or members of the committee shall greet people at all Luncheons and Cards/Games to assure that new members and guests are made welcome. She shall coordinate the arrangements and location for the Membership Tea. Section 7. PUBLICITY CHAIR The Publicity Chair shall submit news of Club events to all local media and the Chamber of Commerce. Section 8. HISTORIAN (A) The Historian shall keep a historical record of the Club's activities that include the Yearbook, News & Views, and newspaper clippings to be passed on to the incoming Historian. (B) She may prepare a scrapbook to be presented to the outgoing President. Section 9. NEWS & VIEWS EDITOR The News & Views Editor shall prepare and have printed the monthly program and upcoming Club business and have it ready for distribution at the Luncheon Meeting, Cards/Games, and Membership Tea. Section 10. YEARBOOK EDITOR (A) The Yearbook Editor will oversee the preparation of the Yearbook. The Yearbook will be mailed by the editor to members living outside of the membership area. The Yearbook is sent to the members with a letter notifying them if they want to attend any of the functions, it is their responsibility to contact the event chairman. Special needs for delivery may be arranged through the Yearbook Editor. (B) The Yearbook may contain the following: The Club’s charities for the year, Officers, Executive Board Chair and their vice-chair, Parliamentarian, Inspirational Speaker, Special Committees, Past Presidents, Past President's report, and Present President's welcome; Treasurer’s report on contributions, and projected budget. Also information on: Luncheon meetings and programs, Cards/Games and Dining Out. It shall contain the Club’s roster, by-laws, standing rules, and any amendments. (C) Timing of the publication of the supplement to the Yearbook will be at the discretion of the Yearbook Editor. (D) The Editor will be responsible for acquiring all advertising in the Yearbook. Section 11. DINING OUT CHAIR The Dining Out Chairman shall organize dinners and reservations for Club members and their guests. She shall appoint a dining reservations committee. Section 12. COMMUNITY COMMITTEE CHAIR The Community Committee Chair shall form a committee of members to maintain an awareness of local, state and community activities and to participate in related activities as approved by the Executive Board. Section 13. ANNUAL FUND RAISING EVENT CHAIR The Annual Fund Raising Event Chair shall be responsible for the Annual Fund Raising Event(s). Section 14. SPECIAL ACTIVITIES CHAIR The Special Activities Chair shall organize special events such as bus tours and shall oversee and appoint someone to lead activities that members may request for meeting on a regular basis, such as Book Club, Antique Club, Arts and Crafts, Sewing and Quilting, Dancing, Tennis, etc. Section 15. SCHOLARSHIPS COMMITTEE CHAIR The Scholarships Committee Chair shall form a committee of members to work with the immediate past president to select scholarship recipients. The scholarships awarded in any given year are paid from the proceeds from the previous year’s annual fundraising event(s). (new section) Section 16. Webmaster The Webmaster shall maintain a web presence for the club. Section 17. PAST PRESIDENTS The last two Past Presidents shall serve on the Executive Board in an advisory capacity and shall have no vote. Reason for amendment to Section 2 (A): Semantics. Reason for amendment to Section 4: Adds additional information, email addresses, to be maintained by the Membership Chair. Reason for amending Section 6: Semantics. Reason for amending Section 11: Semantics. Reason for amendment to Section 13: Semantics. Also opens up the possibility of one large or one or more smaller annual fund raising event per year. Reason to amend Section 15: Eliminates superfluous language and clarifies that this year’s recipients are receiving last year’s proceeds. Reason for adding new paragraph 17: Includes Webmaster in the list of standing committee chairs. ARTICLE X. DUTIES OF NOMINATING, BUDGET AND AUDITING COMMITTEES (PRESENT FORM) Section 1. NOMINATING, BUDGET AND AUDITING COMMITTEE CHAIRMEN may attend the Executive Board meetings, by invitation of the President, for reporting purposes only. They shall have no vote at the Executive Board meetings. Section 2. NOMINATING COMMITTEE (A) The Nominating Committee is responsible for selecting the slate of Officers, which includes President, 1st Vice President, 2nd Vice President, Recording Secretary, Corresponding Secretary and Treasurer. (B) The Nominating Committee shall accept nominations in February. The slate of Officers shall be presented at the April Luncheon. Additional nominations from the floor will be requested before the election. Section 3. BUDGET COMMITTEE The Budget Committee is responsible for preparing the new year’s Budget. It shall meet after the Auditing Committee has met and approved the past year’s financial records. Section 4. AUDITING COMMITTEE An auditing committee of three members shall audit the Club’s financial records and present their report at the June Executive Board meeting. ARTICLE X. DUTIES OF NOMINATING, BUDGET AND AUDITING COMMITTEES (AMENDED FORM) Section 1. (omit: Nominating, Budget and Auditing Committee Chair may attend the Executive Board meetings, by invitation of the President, for reporting purposes only. They shall have no vote at the Executive Board meetings). (old Section 2 becomes new Section 1) Section 1. NOMINATING COMMITTEE (A) The Nominating Committee is responsible for selecting the slate of Officers, which includes President, 1st Vice President, 2nd Vice President, Recording Secretary, Corresponding Secretary and Treasurer. (B) The Nominating Committee shall accept nominations in February. The slate of Officers shall be presented at the April Luncheon. Additional nominations from the floor will be requested before the election. Voting to occur at the April luncheon. (old Section 3 becomes new Section 2) Section 2. BUDGET COMMITTEE The Budget Committee is responsible for preparing the new year’s Budget. It shall meet after the Auditing Committee has met and approved the past year’s financial records. (old Section 4 becomes new Section 3) Section 3. AUDITING COMMITTEE An auditing committee of three members shall audit the Club’s financial records and present their report at the June Executive Board meeting. Reason for omitting old Section 1: Omit redundancy. All members are entitled to attend board meetings and have no vote. Also, this content is already discussed in Section VIII. Reason for amending old Section 2 (B): To clarify when the voting occurs. ARTICLE XI SPECIAL COMMITTEES (PRESENT FORM) Section 1. The purpose of a Special Committee is to address a temporary need. It should be brief in time span and is not presently the responsibility of a current Standing Committee Chairman. Section 2. Special Committee Chairmen may be appointed by the President with Executive Board approval. They may attend the Executive Board meetings by invitation of the President, for reporting purposes only, and do not have a vote at the Executive Board meetings. Section 3. The Special Committee shall be evaluated by the Executive Board at the May Executive Board meeting. If the Board approves the function, it will be assigned as a sub committee of the appropriate Standing Committee. Section 4. By-Laws Committee The President, as she deems necessary, shall appoint a By-Laws Committee of three members, including at least one Past President, to recommend revisions. The Parliamentarian may serve as an ex-officio member with no vote. The committee shall present the revised By-Laws to the Executive Board. Upon approval of a two- thirds majority vote of the total Executive Board voting members, they shall be presented to the membership at the following Luncheon meeting. Revisions will be presented for a vote at the subsequent Luncheon meeting. By-Laws may be amended by a majority vote of the members present. ARTICLE XI SPECIAL COMMITTEES (AMENDED FORM) Section 1. A Special Committee Chair may be appointed by the President. The purpose of a Special Committee is to address a temporary need. It should be brief in time span and its purpose is not presently the responsibility of a current Standing Committee Chair. (delete old Section 2, and old Section 3 becomes new Section 2) Section 2. The Special Committee shall be evaluated by the Executive Board at the May Executive Board meeting. If the Board approves the function, it will be assigned as a sub committee of the appropriate Standing Committee. (old Section 4 now becomes new Section 3). By-Laws Committee The President, as she deems necessary, shall appoint a By-Laws Committee of three members, including at least one Past President, to recommend revisions. The Parliamentarian may serve as an ex-officio member with no vote. The committee shall present the revised By-Laws to the Executive Board. Upon approval of a two- thirds majority vote of the total Executive Board voting members, they shall be presented to the membership at the following Luncheon meeting. Revisions will be presented for a vote at the subsequent Luncheon meeting. By-Laws may be amended by a majority vote of the members present. Reason for amending Section 1: Add clarifying language. Reason for deleting Section 2: Removes requirement of President getting Executive Board approval of her Special Committee Chair appointments. Also, “by invitation of the President” is unnecessary since everyone can attend board meetings anyway. ARTICLE XIII. CHARITIES & SCHOLARSHIPS (PRESENT FORM) (A) The Club shall support charities and scholarships only from the Lake of the Ozarks area. (B) At the June Executive Board meeting the newly-elected President shall inform the Executive Board of her choices to receive funds generated by the club. Her designated charities and scholarships shall be approved by two-thirds vote of the Executive Board. (C) At the June Executive Board meeting, the outgoing President shall recommend the timing and amounts to be awarded to her previously approved charities and scholarships, but may request Board approval for revisions at a later date. Her recommendations and request for revisions shall be approved by a two-thirds vote of the Executive Board. All amounts shall be paid out before the end of the calendar year in which the money was earned. (D) The amount of each scholarship shall be based on student need, as recommended by the Scholarship Committee to the outgoing President. Scholarships over $1000 may be recommended by the outgoing President and approved by two-thirds vote of the Executive Board. ARTICLE XIII. CHARITIES & SCHOLARSHIPS (AMENDED FORM) (A) The Club shall support charities and scholarships only from the Lake of the Ozarks area. (B) At the June Executive Board meeting the newly-elected President shall inform the Executive Board of her choices to receive funds generated by the club. Her designated charities and schools with students receiving scholarships shall be approved by two-thirds vote of the Executive Board. (C) At the June Executive Board meeting, the outgoing President shall recommend the timing and amounts to be awarded to her previously approved charities and schools with students receiving scholarships, but may request Board approval for revisions at a later date. Her recommendations and request for revisions shall be approved by a two-thirds vote of the Executive Board. All amounts shall be paid out before the end of the calendar year in which the money was received. (D) The amount of each scholarship shall be based on student need, as recommended by the Scholarship Committee to the outgoing President. Scholarships over $1000 may be recommended by the outgoing President and approved by two-thirds vote of the Executive Board. Reason for amendment to paragraphs (B) and (C): Semantics. In June the president does not identify the scholarship recipients, but does identify the schools from which the scholarship nominees will come from. STANDING RULES (PRESENT FORM) Section 1. The Club shall have no religious affiliations. Section 2. The Club shall have no political party affiliations. Section 3. Smoking is allowed only in designated areas Section 4. Information contained in the Yearbook is for Newcomers/Longtimers activities only. Misuse of this information could lead to disciplinary action by the Executive Board. Such action could include removal from membership in the organization. “This booklet is to be used for Newcomers/Longtimers activities only” shall be printed on the front cover of every Yearbook. Section 5. Solicitation of the membership by mail or at club events is not permitted. Not-for-profit organization information may be provided on the registration tables outside of the function room; however their products, tickets or chances are not to be sold. The N/L Charity of the Month may provide literature within the meeting room. Section 6. ALL NC/LT events will be cancelled when area schools are closed. Section 7. Newcomers/Longtimers events and activities shall not be scheduled on the days of established Newcomers/Longtimers meeting dates for Cards/Games, Executive Board Meetings and Luncheon Meetings without Executive Board approval. STANDING RULES (AMENDED FORM) Rule 1. The Club shall have no religious affiliations. Rule 2. The Club shall have no political party affiliations. Rule 3. Smoking is allowed only in designated areas Rule 4. Information contained in the Yearbook is for Newcomers/Longtimers activities only. Misuse of this information could lead to disciplinary action by the Executive Board. Such action could include removal from membership in the organization. “This booklet is to be used for Newcomers/Longtimers activities only” shall be printed on the front cover of every Yearbook. Rule 5. Solicitation of the membership in any form is not permitted. Not-for-profit organization information may be provided on tables outside of the function room; however their products, tickets or chances are not to be sold. The N/L Charity of the Month may provide literature within the meeting room. Rule 6. ALL NC/LT events will be cancelled when area schools are closed. Rule 7. Newcomers/Longtimers events and activities shall not be scheduled on the days of established Newcomers/Longtimers meeting dates for Cards/Games, Executive Board Meetings and Luncheon Meetings without Executive Board approval. (add new) Rule 8. When a vacancy on the Board is filled during a term, the member filling the vacancy remains eligible to serve two consecutive full terms. Purpose of amendments: 1. Changes “Section” to “Rule” in 1-7. Also clarifies that solicitation is not allowed in any form – not just through mail or at events. 2. Clarifies that there are “tables” outside of function room for not-for-profit literature. These are not “registration” tables, as they are referred to in the old Section 5. 3. Adds rule that clarifies term limit for member filling a vacancy. |
 |  |  |  |  |
| |||||||||||||||||||||||||
 |
 |
 |
 |
 |
|