bylaws

BY-LAWS

NEWCOMERS/LONGTIMERS CLUB
(Revised March, 2010)

ARTICLE I. NAME
The name of the Club shall be: The Newcomers/Longtimers Club.

ARTICLE II. PURPOSE
The purpose of the Club shall be to promote and cultivate social relationships and community
awareness for women living in the Lake of the Ozarks area.

ARTICLE III. MEMBERSHIP
(A) All women living at the Lake of the Ozarks are eligible for membership.
(B) There shall be three classes of membership: Active, Life, and Honorary.
(C) An active member is required to pay dues, is eligible to vote, hold office, and participate in all
activities of the Club.
(D) A President shall become a paid up lifetime member of the Club on the completion of a full term of
office, and shall have the same privileges as an active member.
(E) A Newcomers/Longtimers member who becomes a Centenarian will be honored with an Honorary
Centenarian Membership. Newcomers/Longtimers will pay for her luncheon when she makes a
reservation to attend.
(F) Honorary members shall be admitted to membership by a majority vote of the attending general
membership, shall not pay dues, vote, or hold office.

ARTICLE IV. FINANCE
(A) Annual dues must be paid to participate in any Newcomers/Longtimers activity, excluding invited
guests and volunteers. The dues year is from June through May of the following year.
(B) Dues are due on or before the May luncheon meeting.
(C) Membership roster and yearbook inclusion shall consist of all members whose dues are paid on or
before the May Luncheon meeting. Members paying dues after the May Luncheon shall be included in
the yearbook supplement.
(D) Eligible women may attend one function as a visitor. If a visitor decides to join, dues are payable at
the next function attended.
(E) New members joining after February shall be considered paid for the following year.
(F) In the event the Newcomers/Longtimers Club should be dissolved, moneys in the treasury at the
time, after all expenses are paid, will be dispersed to current Club charities.

ARTICLE V. MEETINGS
(A) All Luncheon meetings and Executive Board meetings shall be conducted according to "Robert's
Rules of Order Revised" on all points not specified in the by-laws.
(B) The Luncheon meeting shall be held on the third Thursday of each month from October through May.
(C) Cards/Games shall be held on the first Thursday of each month from October through May.
(D) Reservations and cancellations for Luncheon meetings and Cards/Games will not be accepted after
the Sunday prior to the event. Members who make reservations and do not attend will be assessed for
the price of the reservation in writing. Members failing to pay the assessed amount within 30 days shall
be taken off the calling list of all functions.
(E) Dining Out may be held on Sunday from October through May. The Dining out Chairman has the
flexibility to determine the number of events and dates. Reservations must be paid by check and
received by the chairman by the cutoff date published for each event.
(F) The Executive Board shall hold their first meeting in June each year after the year’s books are audited.
(G) Special meetings shall be called by the President when deemed necessary.

ARTICLE VI. OFFICERS
(A) The Officers of the Club shall be a President, First Vice President, Second Vice President, Recording
Secretary, Corresponding Secretary, and Treasurer.
(B) The Officers shall be elected from the membership at large by a majority vote of those present at the
April Luncheon meeting. Election shall be by a show of hands.
(C) Installation of Officers shall be held at the Luncheon meeting in May. All Officers, Standing
Committee Chairs, Parliamentarian, Inspirational Speaker and the last two Past Presidents shall
assume their duties on June first. The ceremony shall be conducted by the Immediate Past President. If
she is unable to perform the ceremony, the President shall appoint another Past President.
(D) All officers shall be elected to serve a one year term, from June 1 through May the following year.
Officers shall not hold the same office for more than two full consecutive terms. A “full consecutive year”
is defined as date of installation to date of installation.
(E) Vacancies in offices shall be filled by the Executive Board, such officers to serve until the next regular
election.

ARTICLE VII.   EXECUTIVE BOARD
(A) The Executive Board shall consist of Officers, Standing Committee Chairs, Parliamentarian,
Inspirational Speaker, Special Committee Chairs and two Past Presidents, and shall be responsible for
conducting the business of the Club.
(B) Standing Committee Chairs, Inspirational Speaker and Past Presidents shall not hold the same
position for more than two full consecutive years. A “full consecutive year” is defined as date of
installation to date of installation. Should the President serve more than one term, the immediate two
Past Presidents shall serve on the Board.
(C) Parliamentarian and Webmaster may serve for more than two full terms at the President’s discretion.
(D) Those entitled to vote shall include all Officers (excluding the President), all Standing Committee
Chairs or their vice-chair in their absence, Inspirational Speaker and Webmaster. Those not entitled to
a vote include Parliamentarian, Past Presidents and all Committee Chairs other than Standing
Committee Chairs.
By way of example, the following Board Members shall be entitled to vote:
1. First Vice President
2. Second Vice President
3. Webmaster
4. Recording Secretary
5. Corresponding Secretary
6. Treasurer
7. Inspirational Speaker
8. Membership Chair
9. Luncheon Reservation Chair
10. Hospitality Chair
11. Historian
12. News and Views Editor
13. Yearbook Editor
14. Dining Out Chair
15. Community Committee Chair
16. Annual Fundraiser Event Chair
17. Special Activities Chair
18. Scholarships Committee Chair
19. Publicity Chair
The following Board Members shall not be entitled to vote:
1. President (except in the event of a tie)
2. Parliamentarian
3. Past Presidents
4. Special Committee Chairs
(E) Each person entitled to vote at the board meetings shall be allowed only one vote per motion,
regardless of how many offices she is holding or committees she is chairing.
(F) The Executive Board may change the Standing Rules by a majority vote.
(G) Each Standing Committee Chair may select one or more Vice-Chairs, if needed. In the absence of
the Standing Committee Chair at the Executive Board Meeting, one Vice-Chair is entitled to vote in her
Standing Chair’s absence and shall have all the rights and privileges of the absent Standing Committee
Chair.
(H) All Officers, Standing Chairs and Special Committee Chairs shall keep a written report and copy of
their job detail and description, and shall give them to the President at the Executive Board meeting in
April.
(I) For transition, both the outgoing and incoming Executive Boards may attend the regularly scheduled
May Executive Board Meeting.
(J) At the Executive Board meeting in June, the Executive Board shall determine the annual fund-raising
event(s) for that year.

ARTICLE VIII. DUTIES AND RESPONSIBILITIES OF OFFICERS
Section 1. PRESIDENT
(A) It shall be the duty of the President to preside at all Luncheon meetings of the Club and at meetings
of the Executive Board, and report the action and recommendations of the Executive Board to the Club
membership.
(B) The newly elected President shall appoint Standing Committee Chairs as follows: Community
Committee, Dining Out, Annual Fund Raising Event, Historian, Hospitality, Membership, News & Views
Editor, Publicity, Scholarships, Special Activities, Luncheon Reservation Chair and Yearbook Editor. Vice-
Chairs shall not be appointed. If the Standing Committee Chairs need assistance, they shall select a
Vice-Chair as defined in Article VII, Executive Board, Section (G).
(C) The President shall appoint Committees as follows:
Nominating Committee – The Nominating Committee shall be appointed in time for the members of the
Nominating Committee to be announced at the February Executive Board meeting and the February
Luncheon. The committee consists of three Past Presidents and two active club members.
Auditing Committee – Appointed in May, consisting of three active club members and the current
Treasurer.
Budget Committee - After Installation of Officers in May, the newly elected President shall appoint the
Budget Committee, consisting of the newly elected Treasurer as Chair, and two active club members.
(D) She shall appoint a Parliamentarian and Inspirational Speaker.
(E) The President may appoint Special Committees as defined under Article XI, SPECIAL COMMITTEES.
(F) She may serve as an ex-officio member of all committees with the exception of the Nominating
Committee.
(G) She shall be responsible for canceling any function due to inclement weather or any other reason
she deems necessary.
(H) The President shall have no vote, except to break a tie vote.
(I) She shall submit a list of her recommended charities and scholarships to the Executive Board
meeting in June for approval.
(J) All announcements from the general membership and/or guests must be submitted for approval by
the President before being put on the agenda.
Section 2. FIRST VICE PRESIDENT
It shall be the duty of the First Vice President to perform all the duties of the President in her absence.
She shall be in charge of programs for regular luncheon meetings. She shall make arrangements for
Luncheon meetings, and advise the restaurant of the number of reservations in accordance with
restaurant policy. She shall be responsible for issuing a special newsletter to the membership for the
Tea.
Section 3. SECOND VICE PRESIDENT
It shall be the duty of the Second Vice President to perform the duties of the First Vice President in her
absence and the duties of the President in the absence of the President and First Vice President. She
shall be in charge of Cards/Games and may appoint a committee to assist her.
Section 4. RECORDING SECRETARY
The Recording Secretary shall keep records of meetings as necessary and shall be responsible for
reading the previous meeting's minutes. She shall also have a copy of the previous month’s luncheon
minutes available at each luncheon for members to review upon request. Copies of Board minutes shall
be transmitted to all Board members. She shall give notice to Board members of all upcoming board
meetings.

ARTICLE IX.   DUTIES AND RESPONSIBILITIES OF STANDING COMMITTEE CHAIRS,
PARLIAMENTARIAN, INSPIRATIONAL SPEAKER AND PAST PRESIDENTS
Section 1.
(A) All Standing Committee Chair, Parliamentarian, Inspirational Speaker and he last two Past
Presidents shall serve on the Executive Board and shall attend all Executive Board meetings.
Section 2. PARLIAMENTARIAN
(A) The Parliamentarian shall advise the President, officers and committee chairs on parliamentary
procedure and the by-laws. She shall have no vote at the Executive Board meetings.
Section 3. INSPIRATIONAL SPEAKER
She shall provide an inspirational message to the membership and the Board at Luncheon and
Executive Board meetings.
Section 4. MEMBERSHIP CHAIR
The Membership Chair shall maintain the names, addresses, email addresses and phone numbers of
all members. She shall provide copies of this information to the Second Vice-President, Luncheon
Reservation Chair, Dining Out Chair, Yearbook Editor, Recording Secretary, and Corresponding
Secretary. She and/or her assistant shall be present at all Luncheons and Cards/Games to collect
membership dues.
Section 5. LUNCHEON RESERVATION CHAIR
(A) The Luncheon Reservation Chair and her committee shall contact the Club roster with information on
all Luncheon meetings. The Luncheon Reservation Committee does not call all long distance people
outside the lake area.
(B) The Luncheon Reservation Chair shall be responsible for contacting the First Vice-President with the
total number of members and guests attending the Luncheons and shall be responsible for making
nametags for attendees.
(C) The Luncheon Reservation Chair shall keep a list of members’ names and their guests.
Section 6. HOSPITALITY CHAIR
The Hospitality Chair and/or members of the committee shall greet people at all Luncheons and
Cards/Games to assure that new members and guests are made welcome. She shall coordinate the
arrangements and location for the Membership Tea.
Section 7. PUBLICITY CHAIR
The Publicity Chair shall submit news of Club events to all local media and the Chamber of Commerce.
Section 8. HISTORIAN
(A) The Historian shall keep a historical record of the Club's activities that include the Yearbook, News &
Views, and newspaper clippings to be passed on to the incoming Historian.
(B) She may prepare a scrapbook to be presented to the outgoing
President.

Section 9. NEWS & VIEWS EDITOR
The News & Views Editor shall prepare and have printed the monthly program and upcoming Club
business and have it ready for distribution at the Luncheon Meeting, Cards/Games, and Membership
Tea.
Section 10. YEARBOOK EDITOR
(A) The Yearbook Editor will oversee the preparation of the Yearbook. The Yearbook will be mailed by the
editor to members living outside of the membership area. The Yearbook is sent to the members with a
letter notifying them if they want to attend any of the functions, it is their responsibility to contact the event
chairman. Special needs for delivery may be arranged through the Yearbook Editor.
(B) The Yearbook may contain the following: The Club’s charities for the year, Officers, Executive Board
Chair and their vice-chair, Parliamentarian, Inspirational Speaker, Special Committees, Past Presidents,
Past President's report, and Present President's welcome; Treasurer’s report on contributions, and
projected budget. Also information on: Luncheon meetings and programs, Cards/Games and Dining
Out. It shall contain the Club’s roster, by-laws, standing rules, and any amendments.
(C) Timing of the publication of the supplement to the Yearbook will be at the discretion of the Yearbook
Editor.
(D) The Editor will be responsible for acquiring all advertising in the Yearbook.
Section 11. DINING OUT CHAIR
The Dining Out Chairman shall organize dinners and reservations for Club members and their guests.
She shall appoint a dining reservations committee.
Section 12. COMMUNITY COMMITTEE CHAIR
The Community Committee Chair shall form a committee of members to maintain an awareness of
local, state and community activities and to participate in related activities as approved by the Executive
Board.
Section 13. ANNUAL FUND RAISING EVENT CHAIR
The Annual Fund Raising Event Chair shall be responsible for the Annual Fund Raising Event(s).
Section 14. SPECIAL ACTIVITIES CHAIR
The Special Activities Chair shall organize special events such as bus tours and shall oversee and
appoint someone to lead activities that members may request for meeting on a regular basis, such as
Book Club, Antique Club, Arts and Crafts, Sewing and Quilting, Dancing, Tennis, etc.
Section 15. SCHOLARSHIPS COMMITTEE CHAIR
The Scholarships Committee Chair shall form a committee of members to work with the immediate past
president to select scholarship recipients. The scholarships awarded in any given year are paid from
the proceeds from the previous year’s annual fundraising event(s).
Section 16. Webmaster
The Webmaster shall maintain a web presence for the club.
Section 17. PAST PRESIDENTS
The last two Past Presidents shall serve on the Executive Board in an advisory capacity and shall have
no vote.

ARTICLE X.   DUTIES OF NOMINATING, BUDGET AND AUDITING COMMITTEES
Section 1. NOMINATING COMMITTEE
(A) The Nominating Committee is responsible for selecting the slate of Officers, which includes
President, 1st Vice President, 2nd Vice President, Recording Secretary, Corresponding Secretary and
Treasurer.
(B) The Nominating Committee shall accept nominations in February. The slate of Officers shall be
presented at the April Luncheon. Additional nominations from the floor will be requested before the
election. Voting to occur at the April luncheon.
Section 2. BUDGET COMMITTEE
The Budget Committee is responsible for preparing the new year’s Budget. It shall meet after the
Auditing Committee has met and approved the past year’s financial records.
Section 3. AUDITING COMMITTEE
An auditing committee of three members shall audit the Club’s financial records and present their report
at the June Executive Board meeting.

ARTICLE XI SPECIAL COMMITTEES
Section 1. A Special Committee Chair may be appointed by the President. The purpose of a Special
Committee is to address a temporary need. It should be brief in time span and its purpose is not
presently the responsibility of a current Standing Committee Chair.
Section 2. The Special Committee shall be evaluated by the Executive Board at the May Executive Board
meeting. If the Board approves the function, it will be assigned as a sub committee of the appropriate
Standing Committee.
Section 3. By-Laws Committee
The President, as she deems necessary, shall appoint a By-Laws Committee of three members,
including at least one Past President, to recommend revisions. The Parliamentarian may serve as an ex-
officio member with no vote. The committee shall present the revised By-Laws to the Executive Board.
Upon approval of a two-thirds majority vote of the total Executive Board voting members, they shall be
presented to the membership at the following Luncheon meeting. Revisions will be presented for a vote
at the subsequent Luncheon meeting. By-Laws may be amended by a majority vote of the members
present.

ARTICLE XII. QUORUM
Section 1. Quorum for active members shall be a majority of those present.
Section 2. Quorum for the Executive Board members shall be a majority of the total voting Board
members, except for By-Laws revisions, which shall require a two-thirds majority vote of the total voting
members of the Executive Board.
Section 3. Quorum for committees shall be a majority of the voting committee members.

ARTICLE XIII. CHARITIES & SCHOLARSHIPS
(A) The Club shall support charities and scholarships only from the Lake of the Ozarks area.
(B) At the June Executive Board meeting the newly-elected President shall inform the Executive Board of
her choices to receive funds generated by the club. Her designated charities and schools with students
receiving scholarships shall be approved by two-thirds vote of the Executive Board.
(C) At the June Executive Board meeting, the outgoing President shall recommend the timing and
amounts to be awarded to her previously approved charities and schools with students receiving
scholarships, but may request Board approval for revisions at a later date. Her recommendations and
request for revisions shall be approved by a two-thirds vote of the Executive Board. All amounts shall be
paid out before the end of the calendar year in which the money was received.
(D) The amount of each scholarship shall be based on student need, as recommended by the
Scholarship Committee to the outgoing President. Scholarships over $1000 may be recommended by
the outgoing President and approved by two-thirds vote of the Executive Board.

STANDING RULES
Rule 1. The Club shall have no religious affiliations.
Rule 2. The Club shall have no political party affiliations.
Rule 3. Smoking is allowed only in designated areas
Rule 4.Information contained in the Yearbook is for Newcomers/Longtimers activities only. Misuse of
this information could lead to disciplinary action by the Executive Board. Such action could include
removal from membership in the organization. “This booklet is to be used for Newcomers/Longtimers
activities only” shall be printed on the front cover of every Yearbook.
Rule 5. Solicitation of the membership in any form is not permitted. Not-for-profit organization
information may be provided on tables outside of the function room; however their products, tickets or
chances are not to be sold. The N/L Charity of the Month may provide literature within the meeting room.
Rule 6. ALL NC/LT events will be cancelled when area schools are
closed.
Rule 7. Newcomers/Longtimers events and activities shall not be scheduled on the days of established
Newcomers/Longtimers meeting dates for Cards/Games, Executive Board Meetings and Luncheon
Meetings without Executive Board approval.
Rule 8.    When a vacancy on the Board is filled during a term, the member filling the vacancy remains
eligible to serve two consecutive full terms.


		Newcomers / Longtimers

	A social organization for women living in the Lake of The Ozarks area of Missouri.